Venue hire conditions - Geelong Botanic Gardens

The Geelong Botanic Gardens can be hired for group events and special occasions including photography.

Bookings are essential and our terms and conditions are:

  1. Tentative bookings
  2. Confirmed bookings
  3. Cancellations and changes
  4. Ceremony bookings
  5. Photography bookings
  6. Guests
  7. Confetti
  8. Access and parking
  9. Permitted equipment
  10. Not permitted
  11. Other events
  12. Litter
  13. Receptions
  14. Public access
  15. Booking fee

Tentative bookings

Contact our office on 5272 4379 or botanic@geelongcity.vic.gov.au to check your date/time is available. A bookable area needs to be selected for your booking, which will be allocated exclusively for two hours. Your entire function, including set up and pack up must take place within the two hours allocated.

Once you have made your booking, we will send you a tax invoice and you have 10 working days to make payment.

Please note that we require 10 working days to process a booking.

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Confirmed bookings

Once we receive your payment, a confirmation letter will be emailed to you to receipt your payment.

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Cancellations and changes

Should you decide to cancel your booking, we require 30 days’ notice so a refund can be issued. You can cancel or amend your booking by emailing us at botanic@geelongcity.vic.gov.au.

No refund will be available in situations of inclement weather, or as a result of emergency related closures, which are beyond the control of the City. We will make reasonable attempts to contact you on the phone number provided.

The City of Greater Geelong reserves the right to relocate your booking to an alternative site in the unlikely event that immediate works are required on your site, or where some other unforeseeable circumstances arise.

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Ceremony bookings

One of the available sites must be selected for your booking, which will be allocated exclusively for two hours. Your entire function, including set up and pack up must take place within the two hours allocated.

Bookings which include a wedding/naming/commitment ceremony may also use the Gardens for photography during the two hour period, at no additional cost.

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Photography bookings

A booking is not required for taking special occasion photos in the gardens, however if you want to take commercial photography you require a permit and information can be found at www.filmgeelong.com.au.

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Guests

The table below will help you with planning your event, the best location and the number of guests to invite to your ceremony.

Rose Garden Lawn 50 people
Oak Lawn 50 people
Flag Lawn 50 people
The Forgotten Garden 50 people
The Temperate Garden 100 people
Walnut Lawn 100 people
Bunya Lawn 150 people

You may also find the Geelong Botanic Gardens Visitor Map helpful.

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Confetti

We allow bubbles and fresh rose petals in all areas of the Botanic Gardens. The use of dried flowers, confetti, rice or glitter during your ceremony are prohibited.

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Access and parking

Entry into the Botanic Gardens is via the front entrance only and only allows pedestrian access. Opening hours are 8.00am to 7.00pm during daylight savings and 8.00am to 5.00pm all other times.

Parking for guests is available in the designated parking bays near the Botanic Gardens in Eastern Park. Disabled parking is available on Eastern Park Circuit outside the Botanic Gardens.
The service gates will not be opened to allow access for your event.

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Permitted Equipment

Seating: 20 broad based chairs.

Table/two chairs: for signing wedding documents.

Red carpet: cannot have rubber backing or black based as it can burn the grass.

Music: Only acoustic instruments or devices that are powered up. We are unable to supply power.

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Not permitted

Marquees

Props/fixtures: not to be attached to trees or pegged into the ground.

Freestanding umbrellas: can be dangerous on a windy day.

Arches/arbours: can be dangerous on a windy day

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Other events

The Geelong Waterfront and Eastern Park are popular for major events. These events could affect access and parking on the day of your booking.

We recommend that you check the major events calendar which is available on our website www.geelongaustralia.com.au.

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Litter

All litter generated by your booking is to be removed from the Botanic Gardens at the conclusion of your booking.

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Receptions

Receptions and self-catered functions are not permitted under the conditions of your booking.

The City’s by-laws prohibit the consumption of alcohol in public places. The consumption of alcohol within the Botanic Gardens is prohibited.

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Public access

The Botanic Gardens is a public facility and general public access will always be maintained and specific areas must not be cordoned off.

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Booking fee

Booking fee from 1 July 2019 to 30 June 2020:

The fee for a ceremony is $285 and gives you 2-hours at your chosen area within the Botanic Gardens.

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Page last updated: Wednesday, 18 March 2020

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