MFMP - Attachments 3 and 3.1

Summary of the Environmental Scan; and Risk Environment Treatment Strategies.

Attachment 3: City of Greater Geelong Integrated Municipal Fire Management Work Plan

(1) Fire Risk Environment

Task Primary Agency Support Agency Current Status Completion Date Comments
Community Information Guides (CIG) CFA DELWP, Council Completed On going  
10/30 10/50 Rule All All Planning commenced On going This has cross agency responsibility with individual agency priorities determined by legislation and Government Policy.
Roadside Burning Council / Vic Roads CFA Planning commenced Before FDP  
Bushfire Action Week CFA All Planning commenced Mid Oct  
Review Emergency Relief Centre Council MRM CFA/DELWP Completed Sept  2018 MEMP updated to reflect changes to ERC’s
Community Education and Engagement CFA,
DELWP
Council On track Annually  
Evacuation Strategy Council All Commenced Mid Sept  
Fire Hazard Inspections Council Nil On going End FDP Annual program to identify & remove fire hazards
Permit to Burn Council CFA On going On going Permits issued as required
Review of PLR/NSP’s Council MFPO   On Going Before August Notification to District 7 by MFPO
Bushfire Preparedness Actions Council   On going As per action plan Lists various actions that are undertaken so as to prepare for the ensuing fire season
SFMR’s & Access Tracks inspection Council   On going Pre FDP Inspection of assets to ensure maintenance regime has been completed
Hazard Trees Powercor Council On going   Refer Attachment 4  Statutory Audit Obligations/Hazardous Trees
Vulnerable People and or Facilities Council Vic Pol On going On going Maintenance of data base
Planned Burning DELWP   On going On going Rolling program for fuel and environmental weed reduction


(2) Other Fire Risk Environments (Environmental Risk Scan Data will assist with this section)

Task Primary Agency Support Agency Current Status Completion Date Comments
Fire Hazard Inspections Council Nil On Going End FDP Annual program to identify & remove fire hazards
Issue notice to comply Council Nil On Going Start of FDP Identify & remove excessive vegetation on properties
           
           


Legend:

Programmed/completed
On Track/Commenced
Not Commenced


Attachment 3.1 - Risk environment treatment strategies

Programs and Plans Tool Box

Each program listed in the table below applies to a primary risk environment and this primary risk environment is shown as a underlined letter in the Risk Environment column. A program may run across multiple risk environments but will allocated to its primary risk environment. The Risk Environments are listed in Attachment 1.1.

Number Tools/Program/Plans Tools/Programs Detail Risk Environment PPRR Continuum Expert
1 Fire Safe Kids Fire safety education for primary school aged children.  Lessons on range of fire safety topics including home safety, outdoor fire safety, personal safety and CFA in the community - Primary School only, Grades prep to 6, Focus Grade – 3 and 4 B,C,E,F     CFA – Community Education
Co-Ordinator
2 Early Fire Safe Fire prevention, burn and scald education program for parents of children under 5 years of age - Parents of pre-school aged children (5 and under) B,C,F   CFA – Community Education
Co-Ordinator
3 JFAIP (Juvenile Fire Awareness and Intervention Program) Intervention and education program for child fire lighters and their family.  Facilitators visit the home for several sessions with the child.  Referrals to this program come from a variety of sources including families, welfare agencies and schools.  -  Juvenile fire lighters aged 3-16.  Parents receive incidental advice on fire safety B,C,F       CFA – Community Education
Co-Ordinator
4 Fire Safe Youth Fire safety education for secondary school aged children.  Lessons on range of fire safety topics including home safety, outdoor fire safety, personal safety and CFA in the community - Secondary School only, year levels: 7-10 B,C,E,F     CFA – Community Education
Co-Ordinator
5 Fire Ready Victoria FRV These meetings are designed to provide people with information to raise their understanding and interest in bushfire and inspire them to seek further information.
Intended Outcomes for FRV Meetings
The outcomes for a FRV session are that people;
  • Have received the information they require and know how to source further information
  • Are motivated to act
  • Have improved decision making capacity
  • Have built up local contacts
Meeting Types
The FRV program consists of a range of meeting types tailored to different circumstances including the following:
  • Community Meetings: are a one-hour session that target larger community groups that may also have local representatives present to answer questions.
  • Street Meetings: meetings that provide locally specific information as they are targeted to a small number of residents who live in a shared risk environment.
  • Special Interest Group Meetings: meetings targeted at particular audiences who share a common interests or circumstances that place them at risk (such as owning horses, undertaking bush based activities for example bush walking or trail bike riding).
  • Meetings Delivered During an Incident: relate specific details about going bushfires and provide information and advice to promote safety during the imminent bushfire.
C, F       CFA – Community Education
Co-Ordinator
7 Reduce the Risk Information and activities relating to home fire safety.  - General audience or high risk community groups F   CFA – Community Education Coordinator
11 Multicultural Programs Raise CFA’s profile in ethnic communities by raising awareness about the role of CFA in the community, provide access to fire safety messages for all members of the community and raise awareness among CFA personnel of the special needs of people from diverse cultural and linguistic backgrounds   - General audience of people from cultural and linguistically diverse backgrounds. B, C, E, F,   CFA – Community Education Coordinator
12 Community Fire Guard (CFG) Community Fireguard (CFG) is a community developed program designed to reduce the loss of lives in bushfires. With the support of a facilitator, groups can learn together and work together to develop simple and effective strategies to increase the safety of the participants.
An important aspect of CFG is to build social networks and well connected communities. The social connections gained through CFG are considered by many to be as valuable as the knowledge and skills they acquire. Living under the threat of bushfire is a challenging aspect of living in high risk locations and people who are well connected become more resilient in managing the threat and are better placed to recover from fire should they be directly affected.
The Core CFG program consists of 6 core meetings:
  • Introduction to Community Fireguard program
  • Living in a high risk environment
  • Personal safety and resilience
  • Preparing your property for bushfire
  • Developing Bushfire Survival Plans for your household
  • Reviewing your Bushfire Survival Plans
An additional workshop is available that covers in more detail the information people need to know when deciding they want to prepare, stay and defend their home.
Upon completion of the core meetings program, groups may elect to continue meeting and undertaking activities. Groups may also choose to operate independently of the CFA, making contact with a facilitator on an occasional basis.
Regional Planning
Meetings are planned at a regional level, managed by the Community Education Coordinator (Bushfire) in consultation with partner organisations.
Meeting locations are chosen based on:
  • The bushfire risk using tools such as VFRR
  • Brigade input
  • Past meeting location history
  • The need to establish a CFG in the area
  • New housing estates being built
  • Past bushfire history or experiences
C, E CFA – Community Education Coordinator Bushfire
13 Bushfire Planning Workshops (BPW) Bushfire Planning Workshops are designed to allow residents who have some knowledge of bushfire safety to consider that knowledge in relation to their household circumstances and commence developing a bushfire survival plan. They involve the audience in the decision making process and are designed to help residents assess their local risk factors and make informed plans based on that knowledge. C, E CFA – Community Education
Co-Ordinator - Bushfire
14 The Otway Integrated Fire Management Strategy The Otway Integrated Fire Management Strategy is a joint initiative of the DELWP, Parks Vic, CFA plus Surf Coast and Colac Otway Shires.  Its purpose is to develop a collaborative multi-agency approach to reducing and managing the risk of wildfire in the area encompassing the Otway National Park. There are three core components to the strategy:
Strategic Fire breaks;   Prescribed burns and   Asset Protection Zones
C, E DELWP, CFA – Community Education Co-Coordinator
15 CFA/Council Risk Based Structural Fire Safety Strategies This strategy is designed to achieve an integrated approach to identifying, assessing and managing the risks within the built environment to:
  • Apply a Risk Management process to identify and assess the level of risk to different types of buildings.
  • Determine priority structural risks based on building classification and other relevant risk factors.
  • By applying an integrated approach for the inspection and mitigation of priority structural risks.
  • Having clearly defined roles regarding the inspection, auditing and management process for dealing with priority structure risks.
  • Using the resources and time available effectively to implement a proactive approach to risk mitigation whilst maintaining a reactive capacity to community concerns to ensure compliance with legislative obligations and achieve quality customer service.
  • By educating building owners and managers on their responsibilities and obligations pursuant to the Building Act, CFA Act and OH&S Act (emergency management) by jointly conducting information and education workshops.  
A, D CFA – Fire Safety Officer
16 Caravan Parks This Emergency Management Manual has been developed by CFA to assist Caravan Park owner/operators to prepare an Emergency Management Plan that will:
  • Provide clear guidance in the event of an emergency that may effect the health, safety or wellbeing of caravan park clients or residents or have long term effects on business continuity
  • Satisfy the requirements of the Residential Tenancies (Caravan Parks & Moveable Dwellings Registration and Standards) Regulations 1994
  • Meet the requirements of the Occupational Health and Safety Act in respect to Emergency Management Planning for the safety of employees and other persons within a workplace, in this case, caravan parks.
A         CFA – Fire Safety Officer
17 Community Event Community Event Wildfire Risk Management Guidelines is designed to assist Event Organisers identify vulnerability of their community event to wildfire and to apply a risk management approach to mitigate or reduce the level of risk. It provides a logical decision making process to identify, analyse and determine the appropriate mix of fire management strategies to mitigate the likelihood and consequences from wildfires.
A vulnerable community event is defined as any organised group activity that could be directly and indirectly impacted on from wildfire. The extent of the impact is dependent on the size of the event and numbers attending, fuel type, fuel moisture, fuel loads within and surrounding the event, topography and weather conditions during the Fire Danger Period.
A   CFA – Fire Safety Officer
18 Home Fire Safety The home fire safety strategy is a partnership between CFA, DHHS (Neighbourhood Renewal & Office of Housing) and the Victorian Police and interested municipalities to work with local communities (urban areas) to ensure residents are well-informed about fire safety within and around their homes and are able to play an active role in mitigating home fire risks.
By targeting specific at risk residential areas (both public and private residences) with accurate and appropriate information, we seek to achieve shared Community/Government understanding of local fire risks/issues and develop a culture of shared responsibility for addressing those issues.
C, F   CFA – Community Education
Co-Coordinator
19 Fire Access Roads Fire Access Road Subsidy Scheme (FARSS) assist’s Municipalities in enhancing community safety where wildfire is considered a potential threat.  The scheme provides funding for the following categories of fire management work:
  • Construction of fire access roads
  • Maintenance of fire access roads
  • Establishment of strategic static water supplies
To meet the criteria, it must also fulfil one of the following requirements:
  • Reduce the travel time of Brigades in responding to areas containing settlement, sub-divisions or individual properties.
  • Provide an alternate means of egress for the public should the circumstances require evacuation to occur.
  • Provide strategic water supply to assist fire suppression in isolated areas.
C, E     CFA – Road & Rail Fire Management
Co-ordinator, CoGG MFPO
20 Agricultural Fire Management Agricultural fire management guidelines provide practical fire management advice for people living and working on cropping, grazing, plantation, timber and rural lifestyle properties, particularly those who are undertaking property planning or are new to farming. B CFA –Vegetation Management
Officer (VMO)
21 Roadside Fire Management Roadside fire management is important for safety, the provision of services (such as electricity) and the environment. Careful fire management works on the roadsides and private and public land can reduce the risk. The Roadside fire management guidelines will assist:
  • Identification of management objectives;
  • Identification and assessment of treatment options; and
  • development of roadside management programs
C   CFA –Vegetation Management
Officer (VMO)
CoGG Parks Maintenance Unit & Environment & Natural Resources Unit
22 Campfire Prevention Provide information to increase awareness of the risks associated with campfires to reduce the incidence of preventable wildfires. Undertake patrols and enforcement activities to ensure compliance with fire regulations. E, C       DELWP
23 Fire Investigation DELWP, CFA and Victoria Police working collaboratively to investigate and establish the cause and origin of all human caused fires, and seek to identify and as appropriate prosecute the offenders. A, B, C, D E, F,     DELWP – CFA -VicPol
24 Local Mutual Aid Plans Multi-agency approach to emergency management lead by DELWP & CFA by working collaboratively to implement fire readiness and response arrangements to ensure integrated and effective fire suppression action. E, C     DELWP, CFA
25 Daily Readiness Set up and establishment of Incident Control Centres, Staging, Communications, Aircraft, Plant and People in readiness for wildfire incidents based on trigger levels. E, C,     DELWP, CFA
26 Planned Burn Program Implement Safer Together to reduce the risk of bushfires in Victoria through fuel management strategies identified in the Barwon Otway Strategic Bushfire Management Plan. E, C,   DELWP, CFA
27 Road Management Program Roads and tracks on public land maintained in accordance with Road Management Act to provide for fire access for rapid first attack response. E, C     DELWP
28 Strategic Fuel breaks (Relevant to CoGG) The establishment and maintenance of a network of strategic fuel breaks along roads and tracks that provide extra support for protection of significant assets and facilitate the delivery of planned burns. E, C,         DELWP
29 Vegetation Monitoring Fuel hazard assessment, mapping of burn outcomes and monitoring of vegetation on public land to support decision making in scheduling of planned burn program. E, C   DELWP
30 District Operational Management Plan Each District has an individual operational management Plan for response activities. A, B, C, D, E CFA – Operations Manager
31 Operational Response Plan Is an agreed plan between DELWP & CFA of designated areas of response.     CFA – Operations Manager, DELWP
32 Traffic Management Strategies / Assistance To assist response agencies in emergency events through road closures, diversions, etc. Planning of diversion routes and  installation of DISPLAN boxes at agreed locations B, C, E, F   VicPol
33 Strategic Fire Fuse Breaks Fuel reduction on arterial roads in accordance with municipal fire prevention plans by spraying, slashing of roadsides or grading fuse breaks prior to burning off activities by the CFA B, C, E     Regional Roads Victoria
34 Arterial Roadside Maintenance Maintenance standards regarding vegetation encroaching the road envelope and management of roadsides to reduce fuel loads prior to the fire season i.e., programming maintenance slashing in November B, C, E     Regional Roads Victoria
35 Road Opening Approval Assessment and condition reporting of pavements, roadside vegetation (dangerous trees) and bridges prior to re-opening roads B, C, E, F     Regional Roads Victoria
36 Registration and License Replacement Registration and licensing arrangements for bushfire victims B, F     VicRoads
37 Removal of damaged vehicles Burnt out vehicle removal on Arterial Roads B, F     Regional Roads Victoria
38 Fire Awareness Guidelines Guidelines outlining procedures to ensure safety of employees working in remote areas during the Fire Danger Period, and work restrictions and communication protocols to be implemented on Total Fire Ban Days E, C, B Barwon Water
39 Fire Awareness Training Fire awareness training provided for employees working in remote areas E, C, B       Barwon Water
40 Asset Protection Checklist Annual inspection of major water supply assets/sites to ensure preparedness for Fire Danger Period E, C, B, F     Barwon Water
41 Routine Asset/Site Maintenance Ongoing Mowing/Slashing of sites to reduce fuel loads for protection of assets or adjoining properties E, C, B, F     Barwon Water
42 Emergency Management Manual Policy and procedures for the management of incidents that have, or have the potential to, impact on Barwon Water’s ability to maintain water and sewerage services to the community. E, C, B, F   Barwon Water
43 Emergency Power Supplies Onsite back-up generators for major sites/assets and fleet of portable generators to assist in maintaining operation of infrastructure during periods of power failure E, C, B, F     Barwon Water
44 Member of MEMPC Municipal Emergency Management Planning Committee E, C, B, F Barwon Water
45 Bushfire Mitigation Plan Powercor’s Bushfire Mitigation plan is prepared in accordance with the Electricity Safety (Bushfire Mitigation) Regulations 2013 and is required to be submitted to Energy Safe Victoria for acceptance. The plan details Powercor’s policies, procedures and programs for the inspection, maintenance, audit and operation of the electricity network to minimise the risk of fire start from its electrical assets. B, C, D & F       Powercor
46 Vegetation Management around power lines Powercor’s Electric Line Clearance (Vegetation) Management Plan is prepared in accordance with the Electricity Safety (Electric Line Clearance) Regulations 2015 and is required to be submitted to Energy Safe Victoria for approval. The plan details Powercor’s policies, procedures and programs to manage vegetation around power lines. B, C, D & F       Powercor
47 Fire Hazard Mapping Project (Power lines) Fire Hazard Mapping project to review low bushfire risk areas and make a determination on any changes to the risk level.  The project is managed and undertaken by the CFA in rural Victoria over a four-year cycle. B, C, D & F       CFA
48 Private Overhead Electric Lines (POELs) Inspection of POELs and any associated defect process management. Annual letter mail out to all customers with POELs in Powercor’s service area, detailing their responsibilities to maintain their POELs including vegetation clearances. Annual letter mail out to Registered Electrical Contractors in Powercor’s service area to raise awareness of the importance of POEL maintenance works and complying with the regulations and Powercor’s processes. B & C       Powercor
49 Vegetation Management around Power lines in Declared Areas Maintain vegetation clearance around power lines in Declared area s in accordance with the Electricity Safety (Electric Lines Clearance) Regulations 2010. D & F       Councils
50 Power line Easement Management. Review easements, in conjunction with Municipal Fire Prevention Officers, CFA and/or DELWP, to determine treatment works for  power line easements that form agreed Strategic Fire Break, Breaks for Controlled Burns or required for Asset Access and Protection. B & C     Councils
51 Power lines Faults and Emergency Events including Fire Powercor maintains a 24 hour fault and emergency response including call centre, faults dispatch and system control centres. Powercor invokes escalation procedures to manage and respond to major events including Powercor Emergency Management Liaison Officers (EMLOs) attending Incident Control Centres (ICCs) and attending Community Briefings/Meetings when invited. B, C, D & F       Powercor
52 Emergency Recovery Information Pack – After the Fires This “After the Fires” pack is designed to be used a single deployment of information, FACT sheets and contact details of various State and Local Government and other support agencies, which can provide support services to people affected by the emergency incident.           DHHS
53 Community Information Flyer This Flyer is designed to be handed to people who need to leave an area affected by an emergency incident, the flyer highlights the support services which are available at a Relief / Recovery Centre and list the contact details of the local government authority in their area. It also advises affected people to seek further information by listen to ABC radio 774AM or call the Emergency Information line.           DHHS
54 Chainsaw crews to clear fallen trees from access roads.           SES
55 Lighting of staging areas or areas as required.           SES
56 Assisting Victoria Police at traffic management points           SES
57 Community Information Guides         CFA – Operations Manager District 7
58 Brigade Community Program Community education/engagement program i.e.       CFA
59 Brigade Fuel  Management Program Fuel reduction works in support of land owners i.e. advise land awareness on fuel management       CFA
60 Fire Safety at Community Events Conduct Inspection and other compliance with Building Act and Regulations & other applicable laws, i.e. OH&S Act, DG Regulations. CFA Act, Planning and Environment Act
Programmed Inspections of community events with all relevant partner agencies.
A, B,C,E, F Council Events Coordinator
61 Fire Safety in Commercial & Industrial Premises Audits of high risk buildings re compliance with Building Regulations.
Essential Services inspections
A, F Council Building Surveyor
62 Structure Fire Integrity Inspections Identify buildings that have been damaged by fire and inspect for public safety.  A, B,C,E F   Council Building Surveyor
63 Fire Safety In Caravan Parks and Camping Grounds. Programmed Inspections of Caravan Park and Camping Grounds with all partner agencies. A, B, C, E, F Environmental Health Officer
Council Building Surveyor
64 Pre-Season Community Awareness Campaign Pre-season advertising, courtesy letters and other information programs. A, B, C, D, E, F,     Council MFPO
65 Fire Hazard Management on Council Owned or Managed Land Management of fire hazards on Council land through fuel reduction works. (Excluding roadsides) AB, C, E, F   Various Council Units
66 Permit to Burn Issue Schedule 12,13 & 14 permits to burn upon directions from relevant CFA Region.
Issue local law permits with conditions for safe removal of fuel loads outside FDP. (CoGG & BOQ)
B, C,D, E     Council MFPO
67 Bushfire Management Overlay & Land Use Planning Controls Maintain and implement the provisions of BMO and other land use controls. B, C E,   Council Statutory Planning
68 Power line Clearance Maintain tree clearances to Energy Safe Regulations within declared areas. B, C, E   Council MO Tree Management Unit
69 Roadside Vegetation Management Slash/Spray Council managed roads within the municipality to reduce fuel loads over fire season.
Maintain clear path for vehicle access and maintenance of council trees on all Council managed roads.
A, B, C, E, F   Council MO Tree Management Unit
Parks MO
70 Annual Fire Hazard Inspection Conduct inspections of municipality to identify potential and actual fire hazards on private land and direct removal of same through service of Fire Prevention Notices. A, B, C, D, E, F     Council MFPO
71 Fire Access Track Annual inspection and maintenance of all designated Fire Access Tracks. B, C, E, Council MO Works & MO Tree Management Unit
72 MEM Plan Implements/activates the agreed arrangements to ensure a coordinated response.   A, B, C, D E, F Council MERO
& Recovery Manager
73 Building in BPA areas Check all new building applications to ensure they comply with Australian Standard AS3959/2009 prior to issue of a building permit. A, B, C, D, E, F     Council Building Surveyor
74 Non Fire Season Inspection Program Conduct random inspections for overgrown properties or investigate complaints with view to removing fire hazard outside FDP. A, C, D, F     Council MFPO
75 Fire plug Installation and Maintenance Ensure all sub divisions have fire plugs located as per Standard C29 of Clause 56.
Comply with draft MOU
F A, B, C, D, E,     Council Statutory Planner, & Barwon Water
76 Annual Maintenance of Fire Management Roads/Breaks Fire management roads/breaks (Strategic, Primary, Secondary) listed in MFPP (under Council management) are reviewed and maintained throughout the municipality. B, C, E     Council Parks & Arboriculture Unit
77 Hoarding Identify possible properties and attempt to work with owner/occupier (across Council departments) to resolve issue. Hoarding Network, coordinated by the Community Development department,  meet to work towards an integrated multi agency response. B, C, F Env Health, Local Laws, Community Dvlp, MFPO
78 Redi Plan Preparedness Outreach – non hazard specific emergency household planning using Red Cross REDiPlan resources, psychological support in emergency planning;
Preparedness community engagement – deliver preparedness information to communities with a participatory, multi-agency approach, and facilitate community/group planning through Red Cross REDiPlan resources;
Supply resources and literature to preparedness efforts/initiatives (e.g. Vulnerable Facilities and Communities);
Training to community care providers/community services in emergency planning and preparedness – to train staff in facilitating emergency planning with clients.
A, B, C, F   Red Cross & CoGG


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Disclaimer: No reader should act on the basis of any matter contained in this publication without appreciating that it may be the subject of amendment or revocation from time to time without notice. The Councillors of the City of Greater Geelong expressly disclaim all and any liability (including liability in negligence) to any person or body in respect of anything and of the consequences of anything done or omitted to be done by any such person or body in reliance, whether total or partial, upon the whole or any part of this publication.


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Page last updated: Thursday, 5 September 2019

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