ECEC Administration of Medication Policy

Administering Medication   Document no: r 90 r 92 - 95
Approval date: Feb 2018
Approved by: Family Services Manager
Review date:   Feb 2019
Responsible Officer: Early Childhood Coordinator Expiry date:  
Version no:   01
Authorising Officer: Family Services Manager

1. Purpose

The City of Greater Geelong Early Childhood Education and Care (ECEC) Services acknowledges that on occasions children will need to be administered either prescribed or non-prescribed medication, to assist in the treatment of a medical condition or illness.


2. Scope

All Services:

To ensure all services facilitate the safe, effective care and health management of children who require the administration of medication.


3. References

  • Education and Care National Regulations 2011
  • Amendments 2017
  • Education and Care National Law Act 2010
  • Amendments 2017
  • Education and Care National Quality Standard

4. ECEC Policy

In all services, management will:

  • Ensure there are clear written procedures for the authorisation and administration of medication to children accessing the service.
  • Ensure that procedures are regularly reviewed and consistently followed.
  • Provide families with clear instructions on the requirements regarding the supply and authorisation of medication.

In all services, educators will:

  • Familiarise themselves and all other staff with the children who have a medically diagnosed condition or require regular medication.
  • Ensure any medication that is brought into the service is checked (expiry date, child’s name, administration instructions), signed in by the parent or authorised nominee and stored appropriately out of children’s reach.
  • Ensure good hygiene practices when administering medication.
  • Ensure medication is only ever administered:
    • with written authorisation by a person who is an authorised nominee (unless it is in the event of an emergency, where phone verification maybe given by a parent, authorised nominee, medical practitioner or emergency service operator).
    • when medication has been prescribed by a registered medical practitioner, in the original container, bearing the original label with the name of the child to whom the medication is to be administered and before the use by date or expiry date.
    • when non prescribed medication is in the original container, bearing the original label and instructions and before the expiry date or use by date.
    • according to the original label or the instructions (written or verbal) of a registered medical practitioner.
    • when dosage and child receiving dosage are checked (witnessed) by a second staff member (FDC excluded).
    • by a regular, permanent educator (casuals are not to administer but can witness, volunteers or students are not to administer or act as witness).

In all services, families will:

  • Ensure they provide an up to date medical management plan for any child with a medically diagnosed condition or illness.
  • Provide in-date, well labelled, named and prescribed medication, specifically for the child with a medically diagnosed condition or illness.
  • Ensure medication is available onsite whenever the child is in attendance and requires a particular medication.
  • Ensure all relevant medication authorisations are signed and dated as required.
  • Update educators and management if there are any changes to their child’s diagnosis, treatment or medication and will update relevant documentation.

In all services, self adminsteration of medication by children will be:

  • Only be allowed by children above preschool age.
  • Only when written authorisation is provided by the parent or authorised nominee.
  • Provided to the educators for safe storage, and they will provide to the child when required.
  • Fully supervised by the child’s educator.

5. Quality Records

See City of Greater Geelong ECEC services handbook.

  • Excursion forms.
  • Administer medication policy.
  • Communication plan.

6. Attachments

  • Parent Authorisation to administer medication.



Is this information helpful?
Yes No

Page last updated: Monday, 14 January 2019
Print